A board management tool aids directors and other stakeholders plan and conduct meetings. It also assists the organization to keep track of meeting agendas minutes, agendas, and other board related activities. It can be used to securely communicate with other executives and board members.
The software provides a variety of features including document storage, distribution and collaboration tools. It can be tailored to meet your specific needs and includes features like task tracking, permissions controls and a complete version history. It is able to work with mobile devices, allowing greater convenience and access for users.
When looking at a tool for managing boards, it is important to consider the particular needs of the organization and how it will be used. This includes determining the number of board members, as well as the kinds of information they require to be sharing. Once the requirements are clear it is possible to locate the right vendor to provide the most effective solution.
As the demand for these solutions continues to increase and more vendors are offering their own solutions. The most effective systems are those that offer an extensive set of features that address every aspect of board life such as pre-meeting planning, and board management tool post-meeting follow-up. For instance, some programs permit an “reading room” where additional information can be placed not included in the official board package, but may be required for research or to assist in discussions during meetings. This not only reduces the time it takes to compile the pack but also ensures that all relevant information is available for directors to study.