E signature technology is a method that provides legal, electronic equivalents to pen and ink signatures. It can be used by businesses to automatize their process of signing documents and improve efficiency.

Digitally authenticated digital signatures provide digital proof of document’s authenticity. They prove that it was signed by the person mentioned and that it has not Extra resources been altered. They can be verified by verifying the signature’s public keys to the digital certificate of the document. Certain eSignature services use codes, PINs or passwords to verify the identity of the signer. Other solutions, like DocuSign’s use private and/or public keys to create a process of authentication.

While e-signature technologies aren’t foolproof, they offer significant security benefits that can help businesses meet regulatory requirements. It is especially useful to use an eSignature solution that provides contextual records of the history of a document in order to create a document with significance and can be legally enforced. This can be an electronic record of the person who verified the authenticity of a signature or trust pathways between the signers.

In addition to improving efficiency, implementing e-signature technology can also help companies cut costs by removing postage and paper costs. However, companies need to be prepared for the normal reluctance of team members to accept the latest technology. Leaders should be prepared to inform and encourage colleagues to understand the benefits of eSignature technology in order to ensure the adoption. Once employees have embraced the technology it is simple to change to a more efficient manner of conducting business.