In board meetings, top-tier leaders gather to discuss and debate strategic issues facing their organizations. The results of these discussions determine organizational direction and impact everything from investor confidence to public perception. It is important that board directors ensure maximum efficiency and effectiveness of their meetings. This article offers suggestions on how to conduct board meetings in a manner that encourages productive and enjoyable discussions.

Begin by welcoming and introducing every board member particularly if they are new to the meeting. This will help to establish a more collaborative environment that encourages participation and aid in establishing a good etiquette for boardrooms.

Begin and conclude the meeting promptly, as this is a sign of respect for other directors and prevents tardiness. This is particularly important when meeting via virtual means, where time management can be a challenge.

Avoid spending time on irrelevant or routine tasks like committee reports and voting. Limit these items to 25 percent of your meeting time. You can spend the rest of the time discussing strategies and other important subjects.

Make clear the manner in which decisions will be taken during the meeting (consensus voting or a different method). This will ensure that all board members know the decision-making process and be a part of discussions that are meaningful.

Obtain feedback from members of the board on their level of satisfaction with the way in which your organization conducts board meetings. You can do this by conducting informal conversations, or by using polling tools or surveys. You could ask, for example whether the structure of the board and content encourage robust discussion. You could also ask them to rate meeting qualities by a scale of.



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